Copying Files From Computer Without Leaving Traces: How to?

Here’s how to copy files from a computer without leaving a trace:

There is no perfect answer, as any given file could be protected in a number of different ways. 

You need a method that gets around detection, logs, and warnings, and that can range from sending an email to booting a different operating system. 

The only real way is to know how the action is traced in the first place.

So if you want to learn all about how to copy files from a computer or laptop without leaving a trace, then you’re in the right place.

Let’s get started!

Copying Files From Computer Without Leaving Traces: How to?

What Can You Do To Avoid Detection When Downloading Files From a Computer or Laptop? (5 Things)

Woman sitting in home office at desk working on computerWoman sitting in home office at desk working on computer

No matter how a file is protected, there are ways around any system.

It’s a matter of learning. 

The first step is to find out what security measures are already in place. 

From there, you can use different techniques to beat each of those measures.

You’ll find all of this in greater detail below.

#1 Learn What Security Measures Are in Place

Skilled female employee with glasses holds laptop at office.

The only way you will have a chance of copying files undetected is to first know what measures are in place to detect your potential activity.

If you don’t know what measures exist, you can’t plan around them.

Here are a few questions to help you think about what challenges might be present.

Can you access the BIOS? 

BIOS (stands for basic input/output system) is where you control settings that exist at a deeper level than the operating system.

You can choose what operating system or device is used to boot, for instance.

If you don’t have access to the BIOS, you lose a lot of options.

Are files actively monitored? 

Many systems use active monitoring software that will automatically create a log every time a file is copied.

This is common for classified and sensitive information.

If such monitoring is in place, you have to find a way to access the files in an environment that the monitoring system cannot reach.

Are the files encrypted? 

If they are, then you need an encryption key even if you successfully copy the files without being detected.

It’s another major hurdle.

Will the system allow you to use a USB?

If files are sensitive enough, USB access can be denied.

Alternatively, the monitoring system can create alerts any time external storage is plugged into a computer.

The act of plugging in the USB could be your undoing.

When you consider all of the security in place and understand what you’re up against, you can potentially use some of the techniques below to succeed.

#2 Use a Different Operating System

metal USB flash drive connected to laptop on wooden desk

BIOS locks make this difficult (if not impossible).

But, if you can plug in a flash drive without getting in trouble, then you have a chance.

You can use a bootable USB drive with a different operating system on it.

Ubuntu is a popular choice.

This bootable USB loads an entire operating system, and that operating system works independently from the Windows (or another system) already installed on the computer you are accessing.

Let’s assume the computer that has the files you want uses Windows, just to create a clear example.

If you load Ubuntu from a USB, you skip a lot of potential problems.

When you do this, your USB operating system can access all of the computer’s hardware, but any monitoring software that runs through Windows won’t be able to load. 

You’re skipping the part where the computer boots Windows.

So, you can copy files (or the whole hard drive), and Windows won’t be able to create logs or alerts, and monitoring software that runs in Windows will not be active.

In fact, the computer won’t even connect to its network by default.

The automatic connection settings are all saved in Windows.

Your Ubuntu system can connect to networks if you take the time to set it up, but that would only expose you to more potential monitoring.

As long as you can successfully load Ubuntu without detection, you can copy files without detection too.

#3 Create Email Drafts

Focused woman using a laptop at the office.

In some cases, loading a USB operating system won’t be viable.

BIOS settings might prevent it. Monitoring might make that dangerous. 

You also have to worry about people looking over your shoulder.

If someone walks by and sees Ubuntu running on a computer, it might raise suspicion.

A simple solution to those problems is to create an email.

Now, you have to do this with an email account that you can access outside of work. 

Hopefully, that includes your work email address.

If it doesn’t, you’ll have to use a different email address, and that comes with a whole new set of risks.

Assuming you can log into an email account without creating problems for yourself, the technique is pretty simple.

Create a new email and upload the files you want to copy as attachments.

Then, save the email as a draft.

Don’t ever send it.

When you leave work, you can access the email account from a different device.

Download the saved attachments, and then delete the draft.

There will never be a record of you sending an email with those attachments.

There is a caveat to this technique.

Uploading the files to your email can create logs that the files were accessed, so this will only work if you have permission to email these files in the first place.

Otherwise, this is not a good way to avoid detection.

#4 Image the Whole Drive

External backup disk in hard a man connected to laptop computer

In order for monitoring software to create log notifications that a file was copied, the file has to be individually accessed.

It also has to be accessed in an environment where the monitoring software can work.

This is why the Ubuntu trick can work.

There’s another option that bypasses Windows and monitoring software.

You can create a backup of the entire hard drive.

This is regularly done, even with secure files, so there is a window of opportunity.

If you know what tools are used to create backups for the computer in question, you can use those same tools to create a backup that you then take with you.

It requires that backups exist outside of central servers and cloud solutions, but this is often the case.

You can use the same software and hardware as the IT people who manage the computer.

Back up the entire hard drive.

Take that backup home (or wherever), and then you can access the specific files in question at your leisure.

#5 Get Permission

 woman working on desktop sitting in office

There is an alternative route to take.

Instead of sneaking files away from a computer, you could simply ask for permission to copy them.

Obviously, this will depend heavily on the circumstances. 

But, it’s entirely possible that you can gain legitimate access to the files.

This prevents the need to worry about detection on any level. 

You get the files, and you aren’t at risk of any of the potential fallout that comes from copying things you aren’t permitted to access.

What Happens if You Get Caught Copying Files? (4 Things)

Businessman showing thumbs up sign while approving work of his trainee

While you are considering techniques for copying a file without leaving a trace, you should think about the consequences of your actions. 

What will happen if you get caught?

That mostly depends on the nature of the information in those files.

#1 If the Files Are Classified Information

female office worker looking at laptop shocked

Many countries have designations that legally restrict access to specific information.

These designations are usually pulled under the term “classified.” 

If files are classified, it is illegal to access them or copy them outside of specified protocols.

In other words, trying to copy them without detection is probably illegal.

Depending on the value of the files, it might not even be realistic to try to copy them without being caught. 

Deep redundancy is put around the most important files.

Even if you get past some detection methods, you might miss another one, and it’s unlikely that you will be able to preemptively analyze every detection technique that is deployed.

One way or another, your actions will leave a trace, and the consequences can come with steep jail time.

#2 If the Files Are Protected Information

Female doctor with laptop working at the office desk.

Even if the government isn’t involved in the files you want to copy, the action still might be illegal.

The laws around this are a lot grayer and depend heavily on varying situations.

If you are trying to act as a whistleblower, you should be protected from copying files that prove illegal or wrongful behavior, but with limitations.

Even to “blow the whistle,” you cannot copy files that include confidential personal information (such as medical files).

It’s tricky to navigate.

If you are not acting as a whistleblower, you have far less protection available.

Poaching information, clients, or anything else related to these files can potentially violate contracts and ethical agreements.

#3 The Stigma of Information Theft

smiling young woman carrying laptop while standing

Even if you are completely successful, there is still risk involved.

If you steal information from one employer to get in good with a new employer, it might not have the intended effect.

The act could make you look untrustworthy, and that comes with a new set of problems.

Even outside of that specific scenario, copying files in secret comes with consequences.

Consider Edward Snowden.

Even if he was fully pardoned, he would never be trusted with state secrets again. 

In fact, it’s unlikely he could ever get a job that would grant him access to confidential files.

It’s a stigma that is hard to beat.

#4 Know Your Rights

confident black office woman at work

If in spite of all of this, you still feel compelled to continue, you need to know your rights.

There are some documents that you can legally take, and you will be protected (at least in the United States). 

Performance reviews (but only our own) can always be copied.

You own them. 

Email exchanges that do not include classified information or information covered by NDAs (or other binding contracts) are also technically yours.

That applies to email attachments as well.

If you are copying information that you are legally allowed to copy, then even if it is detected, you should be in the clear.